Job Title: Procurement Lead
Duty Station: Nairobi, Kenya
Type: Fixed-Term (9 months with possible extension)
The Somalia Stability Fund (SSF) is a multi-donor fund working towards a peaceful, secure, and stable Somalia. It offers Somali stakeholders a source of multi-year funding that can respond to local needs and opportunities. The Stability Fund aims to contribute to enhancing stability in Somalia through the following programmatic outputs:
- Fault-lines for political conflict (FGS-FMS, inter & intra state) are identified and appropriately addressed;
- Enhanced popular participation in governance, particularly for women and excluded communities;
- Increased government visibility and community engagement;
- Reduced community vulnerability to conflict.
SSF requires a Procurement Lead who will lead on the procurement of investments for the £99m fund. The Procurement Lead will ensure that SSF procurement is compliant with FCDO requirements and SSF procurement policy. The Procurement Lead will be responsible for engaging closely with the SSF technical team to clearly understand the needs for each procurement and will be responsible for timely procurements in line with SSF policy that ensure SSF selects investees that deliver effectively on investment objectives.
Key Tasks and Responsibilities
- Advise and shape the approach and mechanisms for procurements undertaken in SSF for both grants and direct contracting
- Coordination: Ensure good coordination between all relevant units and technical experts during the procurement process; Support and facilitate as required the weekly Investment Tracker meetings.
- Engage closely with the SSF technical team and leadership to understand the shape and needs of an investment to inform the type of procurement
- Process Review: Lead the periodic business process reviews to streamline SSF processes and maximise efficiency in delivering SSF
- Training: Lead training on procurement, ethics and contract/grant agreement drafting and modification to the SSF team and partners as required
- Build capacity and understanding of the SSF team on procurement including providing guidance throughout the procurement and call process to include reviewing the SSF II standard bidding documents, and any other solicitations, reviewing evaluation process and reports to ensure SSF procurement policies and procedures are adhered to
- Documentation and Process Management: Lead the operationalising of the procurement system of the SSF platform to ensure that it functions as a Management Information System and train the staff on its use and utility for enhanced investment management
- Lead all SSF procurements from end-to-end including ensuring appropriate documentation and communication to tenderers and prospective tenderers under SSF
- Technical Support: Lead the day to day support and assistance on all procurement related processes and documentation; on the job training and guidance on all aspects of procurement within the SSF process to include but not limited to review of standard bidding documents and Calls for Concepts and Proposal documents; documenting the procurement process undertaken and the Value for Money justification to ensure adherence to SSF’s strategy and objectives; and provide support to the Risk, Finance and Procurement Lead as and when required
- Update the SSF Risk, Finance and Procurement Lead on all procurement related risks
- Oversee the updating of SSF II procurement, due diligence and finance policies and procedures
- Responsible for overseeing the effective management and storage of all procurement documentation to ensure that it is up to date.
- Contract management support: Provide guidance and support to the Investment Managers with contract management and modification as required.
- Deliver on any other tasks assigned by the Risk, Finance and Procurement Lead.
The Procurement Lead will report to the Risk, Finance and Procurement Lead. The Procurement Lead will manage the Procurement Officer.
Qualifications and Experience
- Degree in procurement, supply chain management or finance/accounting related degree;
- Minimum of five years of relevant experience working in procurement for DFID or other donor funded programmes;
- Experience working in Somalia or other fragile country and environment;
- Previous demonstrated experience in leading procurement and contracting on donor-funded programmes;
- Minimum of five years of experience managing the effective procurement of goods and services at scale;
- Essential IT skills inclusive of MS Office and demonstrated experience working with spreadsheets- applicant must be able to demonstrate and may be required to undertake a short test during the selection process to verify skill level;
- Excellent communication, inter-personal and team-working skills; and
- Political awareness, technical skills and ability to work in complex operating environments like Somalia.
How to Apply
If you meet the above criteria please send a covering letter and your CV (maximum of 3 pages total) to firstname.lastname@example.org referencing ‘Procurement Lead- Nairobi’ in the title of your email.
Due to the large volume of applications we receive only shortlisted applicants will be contacted.
Canvassing will lead to disqualification.
Deadline for applications will be November 20th, 2020
ASI is an equal opportunity employer and is committed to continually improve the diversity of our workforce through the attraction, retention and development of a diverse range of talented people. We want people to be comfortable bringing their whole self to work and recognise that inclusion brings further opportunities for innovation and creativity.