Position: Deputy Team Leader

Location: Honiara, Solomon Islands

Reports to: Team Leader

Direct reports: Senior Operations Manager, Communications Adviser and LTAs/STAs

Term: Fixed, commencing 1 July 2022 – 31 December 2025

Background

The Australia Solomon Islands Partnership for Justice (ASIPJ) is the third program of Australian support to the Solomon Islands Government (SIG) justice sector. Its goal is to work closely with the SIG to enable justice agencies to maintain delivery of their existing, core activities while clearly identifying and engaging with fundamental problems and critical issues affecting their ability to contribute to stability and offer access to justice for citizens.

Subject to a finalised design, ASIPJ will be delivered through five key workstreams: Maintaining core delivery functions, supporting justice sector leadership, solving problems to drive sector coordination, taking an action-oriented approach to learning about how to expand access to justice, and Monitoring, Evaluation, Research and Learning (MERL). It is a four-year program with an option to extend to eight years, following a predecessor program, the Australia Solomon Islands Justice Program (SIJP).

ASIPJ will be locally-led, problem-oriented and learning driven. It will be pragmatic and practical, adaptable, and mainstream Gender Equity, Disability and Social Inclusion (GEDSI). Deloitte is the Managing Contractor, leading an exciting coalition for change that includes Adam Smith International – providing the Operations Hub, Ninti One – for its Indigenous expertise and The University of Queensland (UQ) – to support critical research and knowledge generation.

Role dimensions

Overview

The Deputy Team Leader (DTL) will support implementation of day-to-day activities and operations of the Program, manage and support the cohort of long and short term advisers, support stakeholder partnership liaison, and support monitoring and reporting on the overall performance of the Program, led by the Team Leader.

The Deputy Team Leader will supervise/administer day to day operations of the Program, including management and support of the team of advisers working in Solomon Islands agencies, and the Program operations team, consisting of a Senior Operations Manager, Finance Manager, Procurement and Logistics Manager, HR Manager and administrative staff who supports the operational and logistical requirements of ASIJP.

The DTL will also provide oversight of the ASIJP Communications function.

The Deputy Team Leader will report to and work closely with the Team Leader, who is responsible for the overall strategic oversight, partnership engagement and overall leadership of the Program.

The DTL will undertake activities in the following key areas:

  • Management and coordination
  • Support the production of key deliverables
  • Program management and administration

Summary of responsibilities

Management and Coordination

  • Support the day-to-day management of short and long-term technical advisers and locally-engaged staff working in the justice sector and Program operations team, including the monitoring of adviser outputs and compliance with adviser reporting obligations. This includes the development of adviser terms of reference, vetting adviser work plans, coordinating and facilitating information sharing across the adviser cohort, as well as regular monitoring to identify performance or effectiveness issues.
  • Work closely with DFAT, SIG civil society partners, the private sector and academia on matters of Program implementation and coordination, including alignment and collaboration with relevant DFAT-funded projects and programs.
  • With the Team Leader, maintain relationships with overseas twinning partners, including assisting with the implementation of twinning partners’ activities.
  • Support dialogue and engagement across ASIPJ, particularly in relation to program and performance outcomes, capacity development, gender equality, disability, social inclusion, anti-corruption and other issues of strategic importance.

Support the production of key deliverables

  • Assist the Team Leader with DFAT reporting, including Six-Monthly and Annual Reporting, Program Completion Reporting and other relevant reporting.
  • Support/complete exception reports when required.

Program Management and Administration

  • Lead on various administrative elements of the Program including vetting and approving expenditure according to delegated authority and adviser timesheets, leave requests, weekly updates, sitrep reports and out-of-budget funding requests for DFAT.
  • Coordinate Adviser Performance Assessments (APA) annually on all LTA advisers under the respective portfolio and ensure that APAs are completed for STAs.
  • Oversee management of the program’s in-country finances, supported by the Finance Manager.
  • Ensure compliance with the Operational Manual and all relevant policies by ASIPJ personnel.
  • Support security management, applying ASIPJs Security Plan as required.
  • Support the Senior Operations Manager and Procurement and Logistics Manager on issues of Program procurement and communicating with DFAT on procurement matters.
  • Ensure effective coordination with the ASIJP Communications Manager on MERL matters.

Other

  • Review and provide verbal inputs on adviser and consultant produced empirical research and evaluations, as directed by the Team Leader.
  • Other tasks as agreed upon.

Person specification

Qualifications

  • Tertiary qualification in justice, governance, international development, human rights or similar

Key Skills and Experience

  • Significant, demonstrated experience managing multi-disciplinary teams to deliver development programs in rights-based justice programming or similar.
  • Sound understanding of the Solomon Islands justice context or a comparable Melanesian context, including policy and development issues and the ability to translate these into ASIJP programming.
  • Demonstrated ability to build productive and sustainable working partnerships with a variety of stakeholders (donors, Australian and/or partner government, civil society and the private sector) across cultures.
  • Successful change management and problem-solving skills and the capacity to resolve conflict.
  • Demonstrated skills in effective culturally adapted capacity building.
  • Experience in supporting flexible and adaptive approaches to program delivery.
  • Champion gender equality, disability inclusion, anti-corruption and child protection, leading a culture not only of compliance, but also a strong understanding of their centrality to rights-based approaches.
  • Demonstrated understanding of Australian aid policies and their practical implications with respect to aid project implementation.

ASIPJ team members need to adhere to policy requirements for the purposes of entry to Solomon Island government offices.

How to apply

Please submit your application before 8 of April 2022 11:59pm Australian Eastern Standard Time (AEST) to: Rami Alkhatib at Rami.Alkhatib@adamsmithinternational.com. Please use the following title: Application for Deputy Team Leader, Australia Solomon Islands Partnership for Justice (ASIPJ).

Applications should include two pages cover letter addressing the job specifications and required qualifications and experience, a CV of no more than four pages and two professional referees.

APPLICATIONS SUBMITTED BY A THIRD PARTY WILL NOT BE CONSIDERED.

Adam Smith International values a diverse workforce and encourages applications from candidates of all background, including Aboriginal and Torres Strait Islander advisers, as well as Solomon Islanders and regional advisers.